Professional Event Invitations with Verification

1. Information We Collect

Personal Information:

• Event host details (name, phone number, email address)
• Guest contact information (phone numbers for SMS/WhatsApp delivery)
• Event details (date, time, location, type of event)
• Payment information (processed securely through third-party providers)

Technical Information:

• Device information and browser type
• IP addresses and location data
• Website usage analytics and cookies
• SMS and WhatsApp delivery status reports

2. How We Use Your Information

• Service Delivery: Create and distribute e-card invitations via SMS and WhatsApp
• Event Management: Generate unique verification codes for each invitation
• On-Site Services: Verify guest entries at your event using our verification system
• Communication: Send service updates, confirmations, and support messages
• Analytics: Provide delivery reports and attendance tracking
• Service Improvement: Enhance our platform and user experience

3. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share information only in these circumstances:

• Service Providers: SMS and WhatsApp gateway providers for invitation delivery
• On-Site Team: Our verification team accesses guest lists during events
• Legal Requirements: When required by law or to protect our rights
• Business Transfer: In case of merger, acquisition, or sale of assets

Guest Privacy: Guest contact information is used solely for invitation delivery and event verification. We do not contact guests for marketing purposes.

4. Data Security

We implement robust security measures:

• Encrypted data transmission and storage
• Secure verification code generation and management
• Limited access to personal information by authorized personnel only
• Regular security audits and updates
• Secure deletion of guest data after event completion (unless retention is requested)

5. Data Retention

We retain your information as follows:

• Event Host Data: Retained for service history and future bookings
• Guest Data: Automatically deleted 30 days after event completion
• Verification Codes: Deactivated immediately after event ends
• Analytics Data: Anonymized data may be retained for service improvement

6. Your Rights

You have the right to:

• Access your personal information we hold
• Correct inaccurate or incomplete information
• Request deletion of your data (subject to legal requirements)
• Opt-out of marketing communications
• Request data portability
• Withdraw consent for data processing

7. Cookies and Tracking

We use cookies and similar technologies to:

• Remember your preferences and settings
• Analyze website traffic and user behavior
• Improve our services and user experience
• Provide personalized content

You can manage cookie preferences through your browser settings.

8. Third-Party Services

We integrate with third-party services:

• SMS/WhatsApp Providers: For invitation delivery
• Payment Processors: For secure payment handling
• Analytics Services: For website and service analytics
• Cloud Storage: For secure data storage and backup

9. International Data Transfers

Your data may be processed in countries outside your residence. We ensure appropriate safeguards are in place for international data transfers, including standard contractual clauses and adequacy decisions.

10. Children's Privacy

Our services are not directed to individuals under 18. We do not knowingly collect personal information from children under 18. If we become aware of such collection, we will delete the information immediately.

11. Changes to Privacy Policy

We may update this Privacy Policy periodically. We will notify you of significant changes via email or website notification. Continued use of our services constitutes acceptance of the updated policy.

1. Acceptance of Terms

By using G-CARD services, you agree to these Terms of Service. If you disagree with any part, please do not use our services. These terms constitute a legally binding agreement between you and G-CARD.

2. Service Description

G-CARD provides:

• Digital invitation card (e-card) creation and customization
• SMS and WhatsApp distribution to your guest list
• Unique verification code generation for each invitation
• On-site verification team services for event entry management
• Real-time analytics and attendance tracking
• Customer support throughout the service period

3. User Responsibilities

Event Hosts must:

• Provide accurate event details and guest contact information
• Ensure guest consent for receiving SMS/WhatsApp invitations
• Comply with all applicable laws and regulations
• Not use the service for illegal, harmful, or fraudulent purposes
• Respect intellectual property rights in content and designs
• Coordinate with our on-site team for event day verification

4. Payment Terms

• Service Fees: Payment due upon service booking confirmation
• Additional Costs: SMS/WhatsApp charges based on guest count
• On-site Team: Additional fees for verification team services
• Payment Methods: Credit cards, bank transfers, mobile payments
• Currency: All prices in USD unless otherwise specified
• Late Payments: Service may be suspended for overdue accounts

5. Cancellation and Refund Policy

Cancellation by Client:

• More than 7 days before event: Full refund minus processing fees
• 3-7 days before event: 50% refund
• Less than 3 days before event: No refund
• Same day cancellation: No refund, full charges apply

Cancellation by G-CARD:

• Full refund if we cannot provide promised services
• Alternative solutions will be offered when possible
• Force majeure events may affect service availability

6. Service Limitations

SMS/WhatsApp Delivery:

• Delivery depends on third-party network availability
• We cannot guarantee 100% delivery rates
• Guest phone numbers must be valid and active
• Some carriers may block promotional messages

On-Site Verification:

• Service area limitations may apply
• Minimum advance booking required
• Weather and accessibility conditions may affect service
• Event venue must provide appropriate verification setup space

7. Intellectual Property

• G-CARD Platform: All rights reserved by G-CARD
• E-card Templates: Licensed for single event use only
• Custom Content: Client retains rights to their original content
• Usage Restrictions: No resale or redistribution of our templates
• Verification Technology: Proprietary G-CARD technology

8. Privacy and Data Protection

Data handling is governed by our Privacy Policy. Key points:

• Guest data used only for invitation delivery and verification
• Secure encryption for all data transmission and storage
• Automatic guest data deletion 30 days post-event
• GDPR and applicable privacy law compliance

9. Liability and Disclaimers

Service Availability:

• Services provided "as is" without warranties
• We strive for 99.9% uptime but cannot guarantee continuous availability
• Third-party service disruptions may affect our service delivery

Limitation of Liability:

• Liability limited to service fees paid
• No liability for indirect or consequential damages
• Event host responsible for guest data accuracy
• Force majeure events exclude liability

10. Prohibited Uses

G-CARD services cannot be used for:

• Spam or unsolicited communications
• Illegal activities or fraudulent purposes
• Harassment or harmful content distribution
• Violation of third-party rights
• Misrepresentation of event details
• Circumventing our verification systems

11. Service Modifications

G-CARD reserves the right to:

• Modify service features with reasonable notice
• Update pricing with 30 days advance notice
• Discontinue services with appropriate transition period
• Enhance security and verification measures

12. Termination

We may terminate services if:

• Terms of Service are violated
• Payments are consistently late
• Prohibited activities are detected
• Legal requirements mandate termination

13. Governing Law

These terms are governed by the laws of [Your Jurisdiction]. Disputes will be resolved through:

• Good faith negotiation first
• Mediation if negotiation fails
• Binding arbitration as final resort
• Courts of [Your Jurisdiction] for legal proceedings

14. Force Majeure

Neither party is liable for delays or failures due to circumstances beyond reasonable control, including natural disasters, government actions, network outages, or pandemics.

15. Contact Information

Last Updated: January 1, 2025

These terms may be updated periodically. Continued use of our services constitutes acceptance of updated terms.